A trainer mid-session is not going to answer, and the person calling is deciding today. Your Bot answers as your studio, explains what you offer and what it costs, and takes the request for a first session at a time that suits you both.
Made for: Personal trainers · Boutique studios · Small independent gyms · Yoga and Pilates studios
New to strength training, wants help getting started safely. Free weekday mornings before 8:00. Mentioned an old shoulder injury; told him the trainer will go through it in person. Asked the monthly price; answered from the list.
Example. Names and numbers are made up; the format is what every call produces.
A studio's phone rings while everyone is training. This answers the timetable and the prices, takes the trial request, and never gives advice about an injury, which is the trainer's job in person.
More on how this compares: AI receptionist · AI answering service · replacing voicemail.
Read the guide: Personal trainers and coaches: bookings between sessions
Fill in the brackets, paste it into Settings → Standing instructions, and make one test call. Tighten it after a day of real calls.
Want to hear a briefed Bot first? Listen to two real calls.
You are the assistant for [Trainer or Studio] in [area]. Hours and class times: [timetable]. Prices: [list]. First session or trial: [offer]. Always capture: name, phone, what they want to work on, experience, days and times they are free. Booking: take the request and say we confirm by [text or call] within [time]. Rescheduling needs [hours] notice. Freezes and cancellations: note the request and the date. Never give medical, injury or diet advice; say the trainer will talk it through in person. Never take card numbers.
100 minutes of calls. Then $0.25 a minute.
300 or 1,000 minutes, for a line that's busy all day. Full pricing →
It's a phone number for your Bot. You brief that Bot as your front desk, your sales intake, or both, the way you'd brief a new hire. One line, one Bot, and your instructions, not a generic script.
No. Keep your booking system. The line collects the request and your team confirms it there, or your own Bot books it if you've given it access to that calendar.
No. The line never reads out or takes a card number. Deposits and payments stay in the tools you already use.
No. The line works on its own with standing instructions you write in Settings. If you run Grok Bot, an OpenAI dot, Claude, ChatGPT, or Cursor, connecting it lets your Bot place calls and read every summary itself.
Yes, whenever someone asks. It answers as your business's assistant and never pretends to be a person.
Brief it once. Callers get your business. You get the notes.